PRIVACY POLICY

Contact persons at suppliers

1. Introduction

Hans Folsgaard A/S (“Company”) has entered into, or intends to enter into, an agreement with the company you represent (“Supplier”). This privacy policy is intended to provide you, as a contact person for the Supplier, with information regarding how the Company handles your personal data and to ensure that you feel secure that the processing takes place in accordance with the General Data Protection Regulation and other applicable personal data legislation. The privacy policy also describes your rights vis-à-vis us and how you can enforce your rights.

2. Who is the controller of personal data?

The Company is the controller of personal data for the processing of personal data collected regarding the contact persons at our suppliers.

Set forth below is the Company’s contact information.

Hans Følsgaard AS, DK 55 02 88 18
Theilgaards Torv 1
DK-4600 Køge
+45 43 20 86 00

Should you have any questions about the Company’s processing of your personal data, please contact John Simonsen on phone +45 4320 8615 or at email jsi@folsgaard.com

3. Personal data, purposes, legal grounds and time of storage

The Company processes the following personal data regarding you:

(a) Name

(b) Professional title

(d) Email address

The processing of this personal data is necessary in order for the Company to be able to perform the agreement which the Company has with the Supplier. If this information is not provided, the agreement with the Supplier cannot be performed. The processing is carried out based upon a weighing of interests as the legal grounds where the Company’s legitimate interest is to be able to exercise its rights and perform its obligations under its agreement with the Supplier. Your name and contact information are saved in our register of contact persons while our contractual relationship with the Supplier is active or if we otherwise require the data for any matter related to our contractual relationship with the Supplier. In the event your employment with the Supplier terminates, or you are otherwise no longer the Supplier’s contact person, we will delete your data from our register of contact persons.

Your data (for example your name) may be found in agreements, correspondence, or other documentation regarding the Company’s relationship with the Supplier which the Company needs to save for commercial, business, or legal reasons. The data is saved based upon a weighing of interests where the Company’s legitimate interest is to save data and documentation which is of commercial, business, or legal significance to the Company’s operations.

The Company may also save your personal data for a longer period of time where necessary in order to fulfill a legal obligation which requires processing according to applicable law or in order for the Company to be able to establish, enforce, or defend against legal claims.

4. Who might we share your data with?

The Company are not sharing your data with anyone else exept to public authorities where we are obligated to do so by law. In the event all or part of the Company’s operations are sold, the Company may transfer your personal data to a potential purchaser of the business.

5. Where is your personal data processed?

Your personal data will only be processed within the EU/EEA.

6. Your rights

You have certain legal rights which you can enforce against the Company. Set forth below is a summary of these rights. For complete information regarding your rights, please see the General Data Protection Regulation, sections 3–5.

(a) Right to access to/extracts from registers. You are entitled to be informed as to whether the Company is processing personal data about you. If it is, you are entitled to information regarding, among other things, which personal data is being processed, the purposes of the processing, which external recipients have access to your personal data, and how long we save your personal data.

(b) Correction of erroneous data. You have a right to require that the Company correct erroneous or incomplete information about you.

(c) Deletion of certain data. You have a right to require the Company to delete your personal data under certain circumstances, for example where the personal data is no longer necessary for the purpose for which we collected it.

(d) Right to object to the Company’s processing of personal data. You have the right, under certain circumstances, to object to the Company’s processing of your personal data.

(e) Right to restrict the processing of your personal data. You have the right to require the Company to restrict its processing of your personal data in certain circumstances. For example, if you have denied that your personal data is correct, you can request a restriction on the processing during a period of time which allows the Company to verify whether the personal data is correct.

(f) Complaints. If you have any complaints regarding the Company’s processing of your personal data, you are entitled to file such complaints with the Privacy Protection Authority.

If you would like to submit a request for a extract from the register, data portability, correction, deletion, objection or restriction, please contact the Company at denmark@folsgaard.com.

7. Changes in the privacy policy

The Company reserves the right to make changes to this privacy policy. Where such changes are made, notice will be provided on our website www.folsgaard.com